Commercial relocation timeline

If you ever had a residential move you already know how big of a task it is. Then trying to compare that to a commercial move and you’ll find out it can get so much more stressful and complicated. But we have some good news. If you get some reliable movers Miami for the job, it will get so much easier. Obviously, besides some good movers, you’ll need some good planning. A well-planned move is usually planned 3-6 months in advance, but a commercial move is something you start thinking about even a year before. That’s why you need good planning and great execution to have your commercial relocation timeline going smoothly and as planned.

 9-12 months before your move

Some companies will need to think even a year in advance to get their office moved properly. Obviously, this depends on many things but it won’t hurt to do these things in the earlier stages of your commercial relocation.

calculator calculating the budget for the move
Having a budget is a good foundation for a successful move
  • Set your budget – The first thing you should make is a budget. Everything after that should be considered along with the budget. Everything that comes up needs to be calculated, so have a good budget planned out and stick to it until the end.
  • Do an assessment of your office – Take a good look at your old office and think about what you need and what can be discarded. Also if you already have found a potential new office try to compare it to your old one. How many of your supplies can fit in it? Think about the many possibilities when making a commercial move.
  • Talk with your movers – Your first priority should also be to establish contact with your moving company. Look through as many office movers as you can because it could help you get the best people for such an important job.

Commercial relocation timeline – 6-9 months before your move

This is the period where slowly things get rolling. You’ll need to check for some potential updates for your office furniture but also some updates on your security and communications department. Your organizing skills will be put to the test.

  • Review your furniture – This is the perfect time to make possible furniture changes. Look around and talk with your coworkers as some of them might have problems and wishes they would like to see. So even before office movers Boca Raton come to the job you’ll have a good idea of what to do with your office furniture.
  • Review communication lines and security – When moving your office at some point you’ll have to talk to the guys from IT. Tell them to check all the existing lines and ask for suggestions. An office that communicates well is a good office.

Commercial relocation timeline – 3-6 months before your move

Considering this is a commercial move, this is already deep into your moving schedule. The moving company should be only waiting for your call. The design of the new office should already be finished on paper and some important internal agreements should already have been made.

  • Update your movers – With such an important task on your hands, you should be on the phone with the movers regularly.  That’s why a good and reliable moving company like cross country movers Miami is always a good idea. Good communication with your movers is a thing that can facilitate a good move.
  • Call office suppliers – Your new office will need new supplies. For that reason call some suppliers as doing it so early will make it easier for them. But not only for them as you will have one less headache come moving time.
  • Check over the new office location – Scout the new area your office will be. The places you should check out our potential parking spots and bus stops. Transportation is a huge deal for a good working environment. Also, make sure there are some entertainment centers as they could be utilized for team building.
Business woman calling her office supplier
Getting everything ready will take a lot of phone calls

Commercial relocation timeline – 8-12 weeks before your move

Your moving date is nearly here. It’s time to spread the word around the office and get more people on the job. Slowly start to get people excited about their new office as that can only be motivating for them. But don’t forget that there are still tasks to finish.

  • Create an office day schedule – Start making plans for the near future already. Planning out everything this early will save you time and problems when it’s time to unload the truck. Obviously, this plan can slowly be spread among your coworkers and will be able to help you.
  • Hire commercial cleaning – Especially in these pandemic times hygiene is extremely important. For that reason, it’s important to hire a cleaning crew for both your old and the new office.
  • Start labeling boxes – This might seem a bit early to start labeling boxes but it really isn’t. Having everything in order is really a big plus before the actual move starts. Even if that is too much for you, you can always start labeling the most expensive items in the office.

Commercial relocation timeline – 2-8 weeks before your move

The smell of a new office can almost be smelt in the air. It’s time to get your packing rolling. Also what kind of office wouldn’t notice the clients of their move. So don’t forget to get that done. Old clients will stay loyal if you share information with them on time.

moving box
It’s never too early to start thinking about packing
  • Start packing –  The majority of items that aren’t in active use should now be packed in boxes. Plan with your coworkers as it makes it easier and creates a feeling of comradery inside the office.
  • Inform your clients – The most part of a business is having clients. For that reason, create an e-mail list or phone number list to call them up. Having clients that are willing to stay loyal to you is a huge deal in today’s time.

Commercial relocation timeline –  up to 2 weeks before your move

It’s almost time to cross the finishing line. Some smaller tasks, but nonetheless important, are remaining. Get your team around and get them together to make a last final push until the moving day.

  • Utilities – Before your move has started check that all the utilities have been canceled, Nobody likes unpleasant surprises so make sure everything is done before the office has moved.
  • Declutter – A move is always a nice chance to declutter. The same goes for offices. If you can there is also an option to donate office supplies and also create some good press for your business while decluttering.

Moving day

It’s here! If you’ve followed our tips then there isn’t really much to do on moving day. Your new and old office spaces are already cleaned, everything is labeled. The moving day tasks are already rolling and the only thing you need is to have good organization skills and everything will fall in its space.

Moving an office is a difficult task which our tips on how your commercial relocation timeline might have shown you. But taking everything step by step can really help you organize and execute the move easily. Talk with the people in the office when the time is right and it can really become a fun experience for everyone working in your business. And nothing is more for a business than having a good working environment. Happy moving and good luck!

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    Given that the governor of Florida has deemed moving industry an “essential business” following the COVID-19 pandemic, Get Moved Today would like to inform our loyal customers that we intend to keep on putting your safety first, just as we have been doing since our first day in the business. While taking care of your relocation, we will continue to follow sanitation guidelines and practices and take every necessary precaution to keep you and your family safe at all times. As an established moving company, we are making sure that our teams take extensive measures to prevent the spreading of the virus during our activities – all the while providing you with the finest moving services in Florida. Rest assured we will be implementing the following proactive measure during your move:

    • You will be able to get a free estimate on-line, virtually, or via email.
    • If you are feeling ill or suspect exposure to the virus, we can work out a way to reschedule, postpone, or cancel your move if you consider that necessary. As for our team members, it will be mandatory to stay at home if there are any similar concerns.
    • Social distancing measures have been put into effect on our part, so there willbe no handshakes or touching while our work is in progress.
    • We are equipped with gloves, hand sanitizers, and disinfectant sprays and wipes.
    • We kindly ask you to please give our team members the space they need to maintain our social distancing guidelines and still provide you with an efficient and enjoyable move.
    • Please try to keep doorways and windows open, this will increase air circulation and maintain more appropriate working conditions for our team.
    • We perform thorough sanitation of our trucks and all of our moving equipment after each more, so we can reduce cross-contamination risks.
    • Hopefully, you will be able to take similar measures and sanitize your home inorder to keep our crew as safe as possible

    We would like to thank you for hiring Get Moved Today – regardless of the circumstances, we will continue to provide the top-rated moving services we alwayshave been; feel free to contact us and share your questions or concerns anytime. Our staff is here for you 24/7.

    Thank you, and stay safe and healthy!