Most common mistakes people make when moving office in Miami

Moving is a stressful process and if you add the logistics of a commercial move, the stress intensifies. During office relocation to a new address, there is a risk of costly moving mistakes. Therefore, it is of huge importance to have a proper moving plan in order to avoid all the mistakes people make when moving office in Miami. Do not let details ruin your office move. Thus,  City Movers have outlined for you the most common office moving mistakes. Free yourself from stress and unnecessary costs related to your office relocation.

Avoid mistakes people make when moving office in Miami by hiring professionals

If you are thinking about performing the office relocation on your own and with the help of your employees, do yourself a favor and just don’t. Professional commercial movers Miami are trained and experienced in moving tasks. They have the adequate equipment to perform the job efficiently. Of course, your employees would help you, but a team of professional movers will quickly and smoothly do all the work. You need to understand that office move is hard work, especially if you do not have the right equipment. With professional movers, you will also get help figuring out the logistics of your move. They will provide you with suggestions on how to cut the time and effort spent on your move. So, avoid this mistake people make when moving office in Miami and hire a pro. 

People in the office takling about mistakes people make when moving office in Miami
There are many mistakes people make when moving office in Miami, but you can easily avoid all of them if you are well-prepared and informed.

Verify your moving company

Not verifying their mover is one of the biggest mistakes people make when moving office in Miami. All the best moving companies in Miami will have license numbers and DOT numbers displayed on their moving trucks. A reliable mover will also provide you with printed material and valid proof of insurance. Do not forget to verify your mover’s information on the website. If you hire a mover that is uninsured and unlicensed, you can have a lot of trouble with your commercial move that you do not want.

Trying to relocate everything is one of the biggest mistakes people make when moving office in Miami

Moving your office is a huge deal, and many get easily overwhelmed with it. This is because during relocation of your business you will hardly manage to do any work and your business will suffer. That’s why many people try to rush through their moving projects which results in trying to relocate everything in their current office. Try to avoid this mistake when you decide to move your office in Miami. Let’s face it, you don’t want to move things that you won’t need to your new office premises, do you?

A better decision would be to go through the stuff you have and reduce the number of items you want to relocate. This will lower the cost, time, and effort required to relocate your office, but also give you the opportunity to upgrade your office equipment. Sell the old equipment, earn some extra cash and invest in brand new ones for your new office.

Giving a person a papers to sign
Be careful and do not forget to get the insurance.

Relocating without insurance

The fact is that while relocating your business you are going to spend a considerable amount of money, and you do not want to add to that amount needlessly.  Nonetheless, this can happen if some of the equipment gets lost or damaged during relocation. Therefore, you need to be well-prepared for this situation and to get important office equipment insured. There are various ways to get your items insured. The first way is to get the insurance from your local movers Miami before relocating your office. The other way is to get additional coverage from your own insurance company. The choice is yours, but you will want to avoid this mistake people make when moving office in Miami.  Be aware that accidents happen no matter how careful your movers are. So, get the additional moving insurance and enjoy a carefree moving experience.

Label all your moving boxes

It is of great importance to have an inventory list for all the items you want to move. Also, you need to appropriately label the moving boxes. If you forget to do this, your movers will have no idea where to unload the boxes once they arrive at the new address. Items will easily get mixed up and won’t be organized. Therefore, labeling the boxes will keep the items organized, so you won’t have to spend hours or even days reorganizing boxes.  If the box is labeled, it will be placed in the right location for each of your employees. Thus, each box should have the essential information labeled:

  • Name of the employee
  • Location of new office
  • Content of the box
A woman taking labelled boxes
Label all the moving boxes you want to relocate to keep them organized.

Do not forget to notify your clients

Once you decide to move your business, you need to notify your clients. In all the chaos of moving preparations, many people have a tendency to forget about this and not inform their clients on time. Therefore, it would be best if you start announcing your upcoming office move at least one month in advance. There are a few things you should do:

  • Give an announcement on your website
  • Sent out postcards to all your clients
  • Use social media, like Facebook or Twitter to give details regarding the move
  • Sent out new business cards to clients with new office details
  • Organize an open house after you have settled in your new office premises

As we mentioned before, moving an office can be very stressful and many mistakes can happen during the process. However, if you get well-informed, and have a professional moving company on your side you can easily avoid many common mistakes people make when moving office in Miami. This will help you have a smooth and stress-free commercial relocation.

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