Moving an office is an exciting time. It means that your company has achieved sufficient growth that needs a larger space. But, it can also cause a considerable amount of stress. There’s a lot that needs to be done. And it’s not easy to move office without disruption to your workflow and bottom line. But, with good planning, everything is possible. And here’s a short guide on how to pull it off so both your employees and your customers remain satisfied.
You need a good plan if you want to move office without disruption
Relocating a large office is a challenging task. But, it’s often said that moving an office is 90% planning and 10% execution. Therefore, you need to plan everything to the last detail. So, if you want to move office without disruption you should separate your efforts into three categories:
- Preparation
- Planning
- Execution
Preparing to move office without disruption
The first thing that you need to do is to prepare. That way, there won’t be any unpleasant surprises on or after moving day. So, if you truly want to move office without disruption, you need to prepare your business for relocation first. There are a few steps that you should take when preparing your company for relocation. Both when it comes to employees as well as equipment and data.
Talk to your employees about the move
The first thing that you should do when considering relocation is to talk to your management and other employees. They need to be notified in advance that you will be moving soon. You might be hard-pressed to call movers Boca Raton as soon as possible. But, it’s always better to go a little slower. And give everyone time to adjust. That way, they can all do their part to prepare for the upcoming relocation. More often than not they will be welcoming to the change. As more space and a better office mean a better working environment.
Back up your data to the cloud if you want to move office without disruption
The next step is to start preparing your data for relocation. While it does reside in your computers, anything can happen during a relocation. Computers can get misplaced. Or data can get corrupted during transport. That’s why it’s always a good idea to backup your data before relocation. It will also allow your employees to work from home if needed. It will go a long way in allowing you to move office without disruption to your workflow. Or, at the very least, with minimal disruption to it.
Prepare your office equipment for relocation
Finally, you have to prepare your office equipment for relocation. Some items need to properly shut-down. While others might require professionals to get them ready for transport. In any case, it’s always a good idea to start preparing your office equipment for relocation as early as possible. So, when the time for relocation comes, you will be ready. And you can go straight to loading everything. You will minimize the chance of something breaking in transport. And will increase efficiency once everything is unloaded.
Preparing your new office for moving in
While it’s important to prepare yourself, your employees, and equipment for relocation, to move offices without disruption, you also need to prepare the new space for your arrival. The new office space needs to have phone lines and high-speed internet installed before you arrive. That way you can continue with your work as soon as everything is unpacked. Office decorations can wait a couple of days. But the essentials need to be there.
Planning an office move
The next step of your relocation preparation should be to make a plan. A good plan will help you maximize efficiency and maintain productivity. And it should involve everything. From a detailed plan for moving to Boca Raton to contingencies in case something goes wrong. You need to be ready no matter what. That’s the only way to move office without disruption to your workflow. Selecting one person to be in charge of the relocation is also advisable. That can be you, or someone in management. But, someone needs to be in charge of the whole endeavor.
Pick the date of your office move
Once you’ve talked to your employees, it’s time to get the details ironed out. Everyone is informed and on board, and that’s great. So, you need to schedule your move. Call commercial movers Boca Raton and see when they have available dates. Ideally, you would want to schedule your move on a weekend. That way you will be able to move offices without disruption for your customers. And with minimal impact on your workflow.
Switch to laptops and have employees work from home
If you are unable to move on a weekend. Or, if you are the type of business that works on a weekend, you need to be ready. That’s why it’s important to plan for this contingency. See if you can delegate some of your work to your employees who will be working from home. If not, set up work spots both in your old and your new office. Where employees can bring a laptop and continue with their work. Hire professional packers Boca Raton, so your employees can focus on their work, and not packing. And make sure that there is high-speed wifi available throughout the space.
Good execution is important for moving office without disruption
After everything is prepared and planned for, it’s time to finish it up with good execution. The faster you move, the less downtime you will have. And a good plan will help you with that. But, you also need to do your part in making sure your customers are informed. So, if you have clients who were scheduled to come to the office, inform them of the address change. Also, post a note on your old office. Tell customers when you will be back up and running and where they can find you.
Enjoy your new office space
Once everything is done, it’s time to enjoy your new office. You should be pleased because your company has outgrown its previous space. And your employees will be thankful for more space that they will get. It’s a great time for your company. And while it might be difficult to move office without disruption, it just goes to show that success requires hard work and sacrifice.