Nowadays, office relocations tend to be much more complex. Then they were in the past. Because you’re not just moving your furniture. You’re moving an entire IT infrastructure. And, you’re trying to do so with as little downtime as possible. With such a hard task, it can be easy to overlook things. Which can create the potential for headaches. As well as unanticipated downtime when you eventually make the move. That’s why City Movers prepared this guide about moving your IT equipment to new premises in Sunrise, FL.
Moving your IT equipment to new premises in Sunrise
Logically, you want an office location that is accessible to your customers. Once you find the perfect place, you need to move your office equipment. While this seems daunting, having a planning process for moving into your new office ensures that you can conduct business on Day One. When it comes to relocations, it’s essential to have a business continuity plan. So that you have continuous revenue. And a solid customer base. Hence the IT infrastructure needs of your business are one of the most important functions. Those functions are there to keep your business operations running smoothly. You can also consult with commercial movers in Florida to help you with your office relocation.
Relocating your IT equipment
If you follow the best advice for moving office IT infrastructure, you can ease the stress. So, movers in Sunrise FL suggest you to:
- Make a checklist for IT equipment
- Plan your office relocation
- Assess your equipment
Make a checklist for IT equipment
Be sure to carefully plan your office relocation. Especially when it comes to IT. Since it will make it much less stressful. You need to think about the details, such as figuring out how many power outlets are in your new office space. Thus, making a checklist will help you remember what you need to do. In order to launch a successful office relocation plan. Plan your move. Also, evaluate your current office equipment. And decide what needs upgrading. Additionally, prepare communication systems. You also need to make sure data is secure during the transfer. Keeping track of all that information requires attention that you instead should be used to conduct your business. So being organized is key.
Plan your office relocation and move your IT equipment to new premises in Sunrise
Before starting your move, first, evaluate your situation. Firstly, establish a schedule for the moving process. You can also identify how business-critical operations will be performed during the move. And when they will be interrupted. Also, analyze your existing location and its facilities, utilities, and other relevant IT factors. That way, you will know what you need in the new location. You should get in contact with internet service providers, carriers, and technology vendors. Thus they will know when you’re moving. So that they can manage your equipment accordingly. Make sure to calculate the costs of the move. And include a contingency fund. In order to get a comprehensive budget.
Consider your telecommunications options
Before you relocate, think about what type of telecommunications options will be the best for your company. Consider what kind of network infrastructure you need in order to conduct business. And think about the communication needs of your business. As well as how much line capacity you will need. It’s also crucial to evaluate your current company data systems. Because you need to know what you can continue using. Or if you have to improve things for your business needs. When you visit the new location, it is advisable to make another checklist of things. In order to take note of during the trip. Items on this list may include:
- Check the locations for workstations, printers, scanners, routers, network cabling points, power jacks, data cables, etc.
- Inspect the server room for your requirements regarding cooling, ventilation, electrical requirements, and security.
- Make a detailed blueprint of the office with your identified workstations, IT infrastructure, fixtures, and more.
Assess your equipment before moving your IT equipment to new premises in Sunrise
Assess your physical hardware and connections next. So that you have a comprehensive inventory. Moreover, this is a perfect time to consider an upgrade. For instance, if your equipment is older or is slowing down, start with a fresh installation of newly purchased equipment installed at the new office. This is a great way to make your relocation much easier. And you will improve your infrastructure at the same time. Also, remember to put together an inventory of all of your current IT assets. It is a good idea to compare your current IT infrastructure to the infrastructure at the new location. Make sure to determine your current communication requirements. Hence you can decide whether your new office space will meet them. Also, a very important step is to identify placement requirements for your equipment. And connections too. You can always use the specific packing services for your IT equipment
Make sure to check all of your IT equipment upon arrival
As the last step, make sure to evaluate your existing network cabling requirements. And also determine whether you need to expand or update it. In order to meet the requirements of your new location and industry standards. Make sure to check your cabling company. And decide if you can continue to use their services. Review all upcoming IT upgrades and acquisitions. So that you can decide whether you can accomplish them at the same time as the move. In order to save time when moving and simplify procedures. By following this guide, you will surely know how to move your IT equipment to new premises in Sunrise, FL.