How to avoid downtime during your Boca Raton office relocation

When it comes to corporate moving, you will need to plan so you can avoid downtime during your Boca Raton office relocation. One thing we urge you to keep in mind is that there is no relocation without some loss. You will need to plan and budget so that you can avoid huge losses for your company. There are, however, certain measures you can take to make your office relocation easier. And we at City Movers have decided to share our tips and tricks!

Two employees preparing for the office relocation

Why choose Boca Raton for your office relocation?

Over the years so many companies have enjoyed immense success. It can be hard to pinpoint the place where it is all happening. But when it comes to the overall business environment, nothing beats Boca Raton. More and more people in the US are moving south and west and Florida is becoming home to many more than before. The opportunities for business and success are unrivaled in Boca Raton. Not only is the city becoming one of the bigger business centers in the US, but the warm, sunny climate is inviting on its own. So, we recommend hopping on the bandwagon and moving your business to Boca Raton as soon as possible!

Create a good plan

Having a well-thought-out plan is key to any kind of relocation. But, when your goal is to avoid downtime during your Boca Raton office relocation, it’s even more important to stick to a plan. As you create your plan for the relocation, you can estimate the downtime that will happen. If possible, the best time for office relocation is when downtime is already planned. This usually means during the public or seasonal holidays. If you were to relocate when your workers already have off time, you won’ lose any additional work time. Just be sure to hire office movers Boca Raton who work on holidays!

A team of employees planning together
Having a detailed plan and sticking to it will ensure less downtime at the office.

Involve your employees

To reduce downtime in the office, the best thing to do is involve employees from the start. Many people handle commercial moving FL with a bit of stress. By involving your employees in the relocation process, you are giving them a voice and an opinion. Not only will the involvement make it easier for them to relocate, but you will have access to many different thoughts and suggestions. You don’t have to take into account every piece of advice from your employees, but we are sure that there will be good suggestions. On the other hand, if you don’t involve them enough, they might feel excluded or unheard. After all, the employees are the most essential part of the company, so be kind to them and keep them in the loop!

Avoid downtime during your Boca Raton office relocation by making arrangements for working from home

Another amazing way to avoid downtime during your Boca Raton office relocation is to encourage your workers to work from home during the relocation. This means providing them with all the resources they need for working from home. Remote working tools are readily available on the market, so choose the one that suits your workers best and train them on how to use it. Working from home will ensure that your downtime stays as low as possible, maybe even zero. Your workers will have the flexibility to work from home without the commute, and you might even notice a spike in productivity. But make sure to disclose that this is a one-time thing to your employees. Many people prefer working from home, and if this isn’t part of your business plan, you need to make sure everyone is informed!

Communicate, communicate, communicate!

One of the most important aspects during an office relocation in Boca Raton is constant communication. It goes without saying that your employees need to be informed of the relocation quite a bit in advance. We understand more than anyone that unexpected circumstances can arise. But in order to keep the quality of your business and your personal professionalism, you need to be accountable. Share important dates or the entire timeline of the move to keep confusion to a minimum. During each phase of the move, it would be beneficial to check in with your employees. There could be a stressful atmosphere because of the move and it is your responsibility to minimize it. The relocation will most likely be the hardest for you, the employer.

An office meeting
Catching up with everyone in the office will make sure that everyone is handling the move well. It will also bring you all together during this stressful time.

When should you start planning to avoid downtime during your Boca Raton office relocation?

Relocation is possible even short-term, but for the best results, you should set aside a bit more time to prepare. An ideal time to not disrupt the productivity of your office would be around 6 months in advance. Make a schedule that follows each person’s life. Set aside some of the tasks that need to be taken care of and space them out during the 6 months. This will create the perfect environment. Your employees won’t have to prepare for the move all day every day but will have enough time to focus on work.

Something you shouldn’t forget is that setting up your new office will also take a bit of time. Be sure to account for it in your schedule. An office relocation is basically a project that will take a few months to complete. Introducing it as such to your employees could be beneficial, as well. Storage Boca Raton is something you won’t have to worry about at least. There are many reputable companies that offer storage space.

Relocate in stages

Our parting tip on how to avoid downtime during your Boca Raton office relocation is to divide relocation into stages. It’s an easier way to get everything done and have a sense of accomplishment. Maybe you could move one department at a time. Or one team at a time. By the time the last team moves, your new office will be up and running.

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    Given that the governor of Florida has deemed moving industry an “essential business” following the COVID-19 pandemic, Get Moved Today would like to inform our loyal customers that we intend to keep on putting your safety first, just as we have been doing since our first day in the business. While taking care of your relocation, we will continue to follow sanitation guidelines and practices and take every necessary precaution to keep you and your family safe at all times. As an established moving company, we are making sure that our teams take extensive measures to prevent the spreading of the virus during our activities – all the while providing you with the finest moving services in Florida. Rest assured we will be implementing the following proactive measure during your move:

    • You will be able to get a free estimate on-line, virtually, or via email.
    • If you are feeling ill or suspect exposure to the virus, we can work out a way to reschedule, postpone, or cancel your move if you consider that necessary. As for our team members, it will be mandatory to stay at home if there are any similar concerns.
    • Social distancing measures have been put into effect on our part, so there willbe no handshakes or touching while our work is in progress.
    • We are equipped with gloves, hand sanitizers, and disinfectant sprays and wipes.
    • We kindly ask you to please give our team members the space they need to maintain our social distancing guidelines and still provide you with an efficient and enjoyable move.
    • Please try to keep doorways and windows open, this will increase air circulation and maintain more appropriate working conditions for our team.
    • We perform thorough sanitation of our trucks and all of our moving equipment after each more, so we can reduce cross-contamination risks.
    • Hopefully, you will be able to take similar measures and sanitize your home inorder to keep our crew as safe as possible

    We would like to thank you for hiring Get Moved Today – regardless of the circumstances, we will continue to provide the top-rated moving services we alwayshave been; feel free to contact us and share your questions or concerns anytime. Our staff is here for you 24/7.

    Thank you, and stay safe and healthy!